Job Opportunities API

Description Primary Purpose of Position: The Accounts Payable Accountant performs accounts payable, cash disbursements, and cash receipts functions and serves as an accounting resource for the agency. Core Functions: Performs and manages accounts payable and disbursement functions o Administers and maintains automated accounts payable system. o Audits invoices and billing statements for propriety and accuracy. o Ensures purchase orders and payment requisitions are properly prepared and authorized. o Reviews and processes employee expense reports. o Performs monthly accounts payable closings. o Reconciles Accounts Payable at Month end. o Maintains files of paid invoices. o Investigates and problem solves Accounts Payable payment issues o Set up staff in the Payment Requisition Software (eRequester) for purpose of creating check requests and PO's. Performs cash receipts functions o Accounts for all general cash receipts. o Prepares and handles bank deposits. o Prepares cash receipts and cash disbursement spreadsheets, reconciles to monthly bank statements and uploads activity to GL on a monthly basis. o Creates a daily cash voucher of all checks received into the building, distributing them to the appropriate department once documented Prepares and maintains W-9 and 1099 files o Collects W-9 forms from vendors and maintains W-9 files by scanning into DocuWare. o Prepares and files annual 1099 tax forms o Assists in verifying TIN of new vendors utilizing the IRS TIN matching service. Prepares various schedules, work papers, and documentation for external audits o Prepares audit documentation in accordance with external auditor's "Prepared by Client List." o Responds to questions and provides other documentation as requested. Other Duties: · Serves as a backup and support for other Accountants. · Develops and maintains Procedures Manual. · Participate in New Employee Orientation Programs. · Prepares and submits annual Abandoned Property Report. · Other duties as assigned Requirements Education and Experience: Education in Accounting, Business, Finance and two years of experience administering accounting policies and procedures or a combination of six years of experience, training and independent study is preferred. Skills and Knowledge: · Strong organizational and analytical skills. · Strong written and oral communication skills. · Ability to work effectively with others · Able to take initiative, utilize creative and analytical skills and complete projects on a timely basis. · Proficiency in a variety of information systems and accounting software. Working Conditions: Fast paced environment with multiple priorities, interruptions & deadlines. This is an in-office position. Reports To: Governmental Accounting Manager Supervises: no one The salary range for this position is $42,589 - $60,821. All new employees will start at the hourly rate of $20.4754 ($42,589 annually), unless otherwise agreed to by MaineHousing. MaineHousing also offers a comprehensive benefits package, including, but not limited to, health, dental and vision, retirement options with employer match, life insurance, short and long-term disability, employee assistance, generous earned time and all major federal holidays. Employment is eligible for the Public Service Loan Forgiveness Program. Position will remain open until a suitable candidate is found