Job Opportunities API

At Flynn, it's not just a job, it's a career Location: Winnipeg, MB Employment Type: Office, Salaried, Full-Time Job Functions: Administration, Organization, Coordination Industry: Building Envelope    This position will be based out of our Winnipeg location, reporting to the Service Manager. The Service Administrator plays a key role in supporting the Service Department by managing documentation, coordinating administrative tasks, and ensuring accurate records to enable smooth and efficient service operations.   Day in the Life: • Manage a high volume of files and project documents, ensuring accuracy in records like work orders, quotes, and purchase orders etc. • Maintain up-to-date customer contact details and service documentation. • Direct inquiries appropriately by understanding team roles within the Service Department. • Support service billing through Accounts Payable and Receivable processes. • Collaborate with internal teams to keep project documentation complete and accessible. • Handle full-cycle invoicing, including billing, and approving purchase orders. • Prepare warranty and insurance documents as needed (e.g., standard, OIRCA). • Create and close subcontracts and submit pay requests. • Monitor corporate card use and expense reports from field staff. • Lead and schedule department meetings (e.g., Work on Hand meetings). • Respond to customer inquiries and dispatch crews for service calls. • Provide administrative support to the Service team and assist with other tasks as needed.   What we Offer: Competitive wages and benefits RRSP matching Great environment where our motto is “Flynn Family Winning Together”! On-going career development programs through our in-house Flynn University and eLearning courses   What we are Seeking: • Experience in a construction or service-related environment is an asset. • Minimum of 2 years in an administrative role preferred. • Experience with invoicing and basic accounting procedures is considered an asset. • Highly organized, self-motivated, and able to work with a sense of urgency. • Comfortable in a fast-paced environment with the ability to adapt quickly. • Skilled at managing priorities and handling a high-volume workload efficiently. • Strong customer service orientation with a professional and courteous phone manner. • Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.   #LI-IC1