Job Opportunities API

Harlem Children’s Zone (HCZ) — a world-renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission aligned Safety Operation Manager with the Safety Department.  The Safety Operation Manager will bring a passion for the mission of Harlem Children’s Zone: break the cycle of intergenerational poverty with comprehensive, on-the-ground programming that builds up opportunities for children and families to thrive in school, work, and life.  Our HCZ Safety Team is committed to creating safe spaces for our scholars, families, community, and staff members to thrive. We are stationed at 15+ HCZ sites with a team of New York State licensed safety officers. We provide 24-hour support, 365 days a year, at our 3 Charter School/Community Center locations.  Reporting to the Safety Director, the Safety Operations Manager is responsible for overseeing the administrative aspects of the Safety team. The ideal candidate must be comfortable working in a fast-paced environment and balance the ability to work independently with effective collaboration between the Safety team and the rest of the organization.  For more information, check out  Want to Work at Harlem Children’s Zone? Here’s 7 Things You Need to Know .  Requirements H.S diploma, Bachelor’s degree preferred  3+ years of related professional experience  Who You Are   Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook  Strong scheduling and calendar management skills  Proven success in administering multiple projects simultaneously and prioritizing workload  Excellent project and time management skills  Impeccable attention to details and deadlines  Excellent communication skills, including written and oral communication skills  Proven ability to work with a diverse staff  Resourcefulness, creativity, and strong problem-solving skills is a plus  What You’ll Do   Administrative Duties:   Maintain employee information   File absence notes, assist with employee timekeeping via UltiPro  Update the weekly vacancy report  Track staff annual Security Guard training requirements  Maintain and update staff contact information, i.e., mobile phone numbers, site numbers, etc.  Coordinate new hire onboarding process   Track hiring progress with candidates to ensure all documents are submitted on time. Calendar Management:   Manage the Director’s calendar  Manage the Events calendar across the department  Establish and maintain internal HCZ departmental relationships  Act as Department HR liaison  Set up and coordinate meetings and conferences, both internal and external to HCZ  Responsible for updating department databases, including inventory, staffing and others as requested  Purchasing and Vendor Management Communicate with vendors for billing inquiries Submit departmental purchase orders, vendor invoices, reimbursements, and other general expenses in a timely manner Operations Management: Data entry for Certify Me building access system  Assist with training coordination, including obtaining materials for the team  Assist Safety Director with key and access code management  Assist Director in keeping alarm codes and emergency response call lists current  On call during working hours to assist in coordinating staff assignments during safety crisis issues.  Assist with the administration of the Fresh Works work order, space request, and incident reporting system  Perform other duties as assigned  Sche