Job Opportunities API

About Customs Support Group: Customs Support Group (CSG) is Europe’s leading independent customs services provider. Founded in 1964, we operate in  14 European countries  with  100+ offices  and a team of  1,700+ customs professionals . We help companies move goods across borders smoothly and compliantly, taking the pressure out of customs. What we do : We support more than  60,000 clients  and process over  20 million declaration lines each year . From day‑to‑day customs declarations to compliance, duty optimization and trade advice, we make cross‑border trade easier and more predictable. How we work:  We combine  local customs expertise  with  modern digital tools  to handle large volumes accurately and at speed. Our technology helps teams work smarter, reduces manual effort, and improves turnaround times. In markets like the UK, this already led to clear productivity gains. Why it matter:  Customs rules are becoming more complex and mistakes are costly. Delays, compliance risks and unclear regulations can slow businesses down. CSG helps clients stay compliant, reduce risk and keep their supply chains moving. Why Join Us: At CSG, you will be part of a growing international organization that is improving how customs work gets done. You will: Work with experienced customs professionals and technology teams Gain exposure to international trade and complex supply chains Contribute to services that have a real impact on global commerce This is a chance to build a career in a stable but evolving industry, where expertise and good judgement still matter. Purpose of the position: As a Customs Document Legalization and Authorization Assistant at Customs Support Group, you will provide administrative support in the legalization of export documents and management of authorizations, ensuring compliance with Polish and international requirements for trade documents (e.g., certificates of origin, commercial invoices, and powers of attorney). This entry-level role involves coordinating with chambers like KIG (Krajowa Izba Gospodarcza), MSZ (Ministerstwo Spraw Zagranicznych), embassies, and customs platforms such as PUESC (Platforma Usług Elektronicznych Skarbowo-Celnych) and WinSad software. No prior experience is required, but you must have a valid driver's license for document transport and basic computer skills for office tasks. You will assist in document preparation, translations, registrations, and secure handling, contributing to efficient customs processes while maintaining strict confidentiality under GDPR (RODO) and customs secrecy rules. Main Responsibilities: Document Preparation and Legalization: Prepare documents for KIG (primarily making copies), have applications signed by agents or clients as needed, transport and submit them to KIG, and collect legalized documents; schedule appointments at MSZ, prepare MSZ applications, transport documents to MSZ, and retrieve them. Embassy Coordination: Transport and retrieve documents from relevant embassies, adapting to country-specific procedures (e.g., prepare cover letters, coordinate cash or transfers for fees); scan legalized documents and arrange courier shipments or other delivery methods to clients or specified addresses. Authorization Management: Verify signed authorizations against commercial registers (KRS) or other company founding documents; obtain and translate foreign company registration documents (if available); contact accounting for stamp duty payments; register authorizations on PUESC and in WinSad software. Registry and Updates: Maintain a register of powers of attorney; update represented company data on PUESC; prepare assignments (cessions) of powers of attorney; contact IAS (Izba Administracji Skarbowej) in Poznań for related matters. ·       System and Data Maintenance: Update internal systems (Sal