Job Opportunities API

Office Administrator Western Partitions, Inc. (WPI) is one of the largest and most reputable interior and exterior contracting firms in the US. WPI provides superior contracting services for drywall, prefabrication, metal studs, acoustical systems, wall panels, fireproofing, firestopping, stucco, claddings, painting, windows, doors/frames/hardware, and more. Since WPI’s inception in 1972, we have provided award-winning construction without sacrificing integrity, safety, or efficiency. We are proud that a significant percentage of our business comes from repeat customers. Our service-oriented, fast-track approach, coupled with an attention to detail has resulted in a superior reputation within our industry. We work hard every day to earn our customers’ trust and confidence. Throughout our history, our dedication to our employees, quality of work, and customers has set us apart. The strongest characteristic of our organization is the prominent level of pride we take in every job we complete. Our employees are driven to do the job right the first time without compromise. Lastly, our customers choose WPI based on the emphasis we place on communication, trust, and respect. Job Summary We are looking for a highly organized and proactive Office Administrator to join our team. This individual will be the heart of our office, ensuring smooth daily operations while supporting employees and management. The ideal candidate will  be responsible for  administrative duties such as timecard management, mail distribution, receptionist tasks, facility badge access, and coordinating building maintenance. A warm and approachable personality is  a must , as this role also includes fostering a supportive and inclusive office culture by helping to create a positive and welcoming work environment. Being bilingual is a plus! Key Responsibilities: Timecard Management: Oversee and process  time cards  for hourly employees, ensuring accuracy and  timely  submission Mail & Package Distribution: Receive, sort, and distribute incoming mail and packages to the  appropriate departments Receptionist Duties: Serve as the first point of contact for visitors and incoming calls, providing excellent customer service and directing inquiries appropriately Facility Badge Access: Manage employee badge access, ensuring security protocols are followed for new hires, terminations, and guest access Building Maintenance Coordination: Schedule and coordinate  regular  facility maintenance with contractors to ensure the building  remains  in top condition Meeting Minutes: Take clear and concise notes during meetings, distributing minutes and action items as needed M anage   ordering and stocking of  office supplies ,  ordering furniture,  small tools,  appliances  and electronics as  required Reporting office progress to senior management and working with them to improve office operations and procedures Plan and coordinate team builder  events , customer  visits , and supplier events Act  as  central   point of  for internal communications, ensuring team alignment and effective collaboration Monitor  and report on office expenses, supply inventory, and administrative budgets Maintain  compliance with safety protocols, HR policies, and operational standards Office Culture & Support: Serve as a central support figure within the office, fostering a welcoming atmosphere,  assisting  employees with office-related concerns, and contributing to a positive and engaging workplace Qualifications & Skills Previous experience in office administration, reception, or a similar role     Strong organizational skills and atte