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Take on the business and back-end operations that keep Kairos running: finances, payments, HR, compliance, and systems, plus support for our programs and Pathfinder groups. Note: This role description is a first draft. Scope, salary, and responsibilities may evolve as our plans develop over the coming weeks, and we’ll keep you in the loop about any changes if you apply. If you have 5+ years of experience in business operations or nonprofit administration, our Head of Operations https://jobs.ashbyhq.com/kairos-project/11e789b2-5024-42d8-9312-966d301ac0db role may be a better fit. Applications to either role may be considered for the other. ABOUT KAIROS Kairos is a nonprofit accelerating talent into AI safety and policy. In just under two years, we’ve trained over 1000+ people through our flagship programs: - SPAR: The largest AI safety research fellowship, with 400+ mentees per round mentored by researchers from Anthropic, Redwood Research, RAND, MIT, the UK AI Security Institute, and others. - Generator Residency: In partnership with Constellation, a platform for generalist talent to pitch, build, and ship projects that build capacity and infrastructure across the AI safety ecosystem, with advisors from OpenAI, AI Futures Project, METR, and more. - Global Challenges Project: A workshop series introducing promising students to careers in AI safety and biosecurity, run several times a year across Oxford, Boston, and Berkeley. - Pathfinder Fellowship: Helping grow the global network of AI safety university groups from a few dozen to nearly 100, with $1.4M+ in funding to support their work. We see ourselves as a portfolio of highly impactful projects in a fast-evolving field. By the end of 2027, we expect to double in size and launch several new initiatives addressing critical gaps in the ecosystem. THE ROLE We’re looking for a Generalist (Operations) to do the wide range of things that keep Kairos running in the background. The bulk of the role is core business and back-end operations: paying vendors, supervising accountants, supporting bookkeeping and our audit, figuring out how to employ and onboard people, and keeping us compliant. Alongside that, you’ll support our Pathfinder groups, process grants, build internal systems and automations, and pitch in on program ops. WHAT YOU’LL DO - Run our finances and back-end operations. Pay vendors and contractors, supervise accountants, support bookkeeping and our annual audit, handle the logistics of employing people (payroll, benefits, onboarding and offboarding), and help keep us compliant. You won’t need to be an expert on day one, but you’ll learn to own these functions. - Support our fiscally sponsored Pathfinder groups. Sync with groups, onboard new ones, explain fiscal sponsorship rules, monitor spending for compliance, and handle their support requests. This is a big, ongoing part of the role. - Process grants and payments. Run grant processing across Pathfinder and our other programs, make payments to individuals and organizations, and manage expense processing. - Build systems and automations. Spot the operational work that shouldn’t be done by hand and automate it, so you and the team can spend time on the things that actually need judgment. - Be a friendly face for participants and applicants. Handle questions and support requests across our programs. - Pitch in on program ops and whatever else needs doing. Inbox triage, problem-solving on program logistics, and the occasional program-ops crunch where we need the hands. WHO YOU ARE - Smart, agentic, and able to figure things out. A lot of this role is picking up unfamiliar processes (a new accounting task, a compliance requirement, a group’s odd request) and just working out how to do them well. We care about this more than about specific prior experience. - Great at automation and tooling. You instinctively reach for a better system rather than resigning yourse