Job Opportunities API

POSITION OVERVIEW We are hiring a  Financial & Bookkeeping Virtual Assistant  to support a growing franchise organization that operates multiple business units in the hospitality and entertainment space. This role will focus heavily on  financial operations, bookkeeping, payroll support, and financial reporting  across several operating units. The ideal candidate will have strong experience with  QuickBooks, payroll systems, and financial reporting , and be comfortable managing daily financial data and operational reporting. The role will work closely with the company's leadership team and Director of Finance to ensure accurate financial tracking and reporting across multiple locations. KEY RESPONSIBILITIES Financial Operations & Bookkeeping Manage  accounts receivable and accounts payable Process invoices and submit invoices to the Director of Finance for approval Pay approved invoices on schedule Perform  cost coding across operating business units Maintain accurate financial records within QuickBooks Financial Reporting Update and maintain  daily financial tracking spreadsheets Track and report  daily cash outflows from main accounts Maintain and distribute  daily financial reports Maintain  daily "flash reports"  including: Daily sales across operating units Daily labor reporting Projection comparisons Live Financial Tracking Maintain  live Profit & Loss reports for each operating unit Support leadership with financial insights and reporting Ensure accuracy across financial data and reporting Payroll Administration Process  bi-weekly payroll for operating units Process  overhead payroll Track and process  employee reimbursements Track and process  commissions Ensure payroll accuracy and reporting compliance MUST-HAVES Strong experience with  QuickBooks Experience with  Paylocity payroll software Strong  accounts receivable and accounts payable experience Experience managing  financial reporting and operational reporting Strong  Excel / spreadsheet management skills Experience handling  multi-entity or multi-unit financial reporting Strong attention to detail and financial accuracy Experience working with financial leadership or a finance team NICE TO HAVE Experience with  Restaurant365 Experience supporting  multi-location businesses Experience in  restaurant, hospitality, or franchise operations Experience integrating payroll, retirement plans, and financial systems TOOLS / SOFTWARE QuickBooks – Required Paylocity – Strongly Preferred Excel / Google Sheets – Required Restaurant365 – Nice to Have WORKING HOURS Part-Time (approx. 20 hours/week) Preferred working hours aligned with  EST or CST time zones May expand as additional business units are added IDEAL CANDIDATE PROFILE Strong financial operations mindset Comfortable working with  multiple operating units Highly detail-oriented and accurate with financial data Able to manage multiple financial processes simultaneously Proactive and comfortable supporting a growing business