Job Opportunities API

Job Title: Executive Team Assistant Are you an aspiring Executive Assistant? Start your career with us. We’re one of the UK’s most forward-thinking law firms, built on a foundation of innovation, collaboration, and ambition. Join us, and let’s shape the future together. Being refreshingly human starts with how we hire. We believe a diverse mix of perspectives makes us stronger - not just as a business, but in creating a culture where we all feel we truly belong and can thrive. That’s why we’re committed to removing barriers and creating fair opportunities for everyone. * We are in a period of exclusive direct sourcing for this role and are not currently accepting applications from recruitment agencies. ________________________________________ The role in 60 seconds Role: Executive Team Assistant Team: Executive Location: Southampton Working Pattern: Full time Why this role matters: By assisting with support to our senior leaders behind the scenes, you'll help keep the business running smoothly while developing valuable skills for a successful career in Executive Support. ________________________________________ What you’ll do This role offers an opportunity to begin a career as an Executive Assistant (EA) within a small, collaborative team. As an Executive Team Assistant you will learn and develop core business administration and executive support skills while assisting in delivering high-quality support to the Senior Management Team (SMT).  Working under the guidance of the (Lead) Executive Assistant, you will support the coordination of day-to-day administrative and logistical activities, helping to ensure that senior leaders are well-organised, prepared, and able to operate effectively. In this role, you’ll learn about and support with a variety of interesting tasks, such as: Executive Support (Developmental and support focused) Assist the (Lead) Executive Assistant in providing administrative support to the SMT. Support with diary management activities, including scheduling meetings and coordinating availability. Help prepare basic documentation, meeting packs, and presentations. Learn how to prioritise and manage requests under guidance. Coordination & Logistics Assist with arranging meetings, including booking rooms, setting up equipment, and organising refreshments/lunches. Support travel bookings (e.g. transport, accommodation, itineraries). Help ensure meeting logistics run smoothly and on time. Maintain organised records, documents, and shared files. Stakeholder Support Support with managing requests and queries from internal and external stakeholders. Learn how to communicate professionally on behalf of the team. Build relationships across functions through regular interaction. Escalate queries or issues appropriately to the (Lead) EA. Information Management Assist with gathering and organising information from different teams i.e. the co-ordination of Practice Group plans and updates. Support the clear and timely sharing of information where required. Ensure accuracy and attention to detail in all communications and documents. Handle confidential or sensitive information responsibly under guidance. Team Contribution Work closely within a small EA team environment, supporting colleagues as needed. Take a proactive approach to managing personal learning and development. Seek feedback and apply learning to improve performance. Contribute to maintaining efficient and organised ways of working. ________________________________________ What we’re looking for Key Skills & Experience (Entry Level) Good organisational skills and willingness to learn how to manage multiple tasks. Strong attention to detail and pride in accuracy. Clear communication skills (written and verbal). Developing IT skills (e.g. Microsoft Outlook, Word, Excel).