Job Opportunities API

About The Role Prophet’s Austin office is a tight-knit team of 30 people; collaborative, ambitious, and growing. We are looking for an Executive Assistant/Office Manager who loves a well-run office: someone who takes genuine pride in keeping things moving, supporting the people around them, and bringing a little extra thoughtfulness to the everyday.   This is a dual role with EA and OM responsibilities. You will be the right hand to several partners within the firm, managing high-volume complex calendars and keeping leadership organized and on track.  You'll  also play a meaningful role in shaping the day-to-day culture of the office — making sure it feels like a place people are genuinely glad to come to  work  and clients are energized by.  We're a professional services firm and the pace reflects it; calendars move fast, priorities shift, and the people coming through the door range from new hires to CEOs   This is an in-office role, five days a week at our Austin location on Comal Street.   Your Day to Day Executive/ Administrative Support    Own complex, high-volume calendar management across 3-4 leaders: coordinating across time zones, resolving conflicts proactively, and keeping everyone where they need to be   Coordinate domestic and international travel through our dedicated travel agency   Prepare and submit   accurate  expense reports and timesheets  in a timely manner   Support meeting logistics  including scheduling,  document preparation , and follow-up coordination   Serve as a reliable, responsive point of contact for internal and external stakeholders on behalf of leadership   Office  Management   Manage day-to-day office operations and experience to ensure a professional, functional, and enjoyable workplace. This  includes :   Serve as the first face people see: greeting guests, orienting new hires, and making sure the space always feels professional and lived-in     Manage day-to-day operations: facilities, supplies, equipment, and vendor relationships   Manage and track office budgets with discipline and accuracy   Own daily opening and closing procedures so the office is always at its best   Assist  with the planning  and execution of office social and culture events that keep the team connected   Coordinate meeting rooms and logistics (catering, set up/clean up, supplies, document production) Send weekly team communications about upcoming events, visitors, and office happenings   Functional Support   Collaborate with People Team to manage candidate interview schedules and  logistics   Support Functional Leads in planning/staging events, this may include: (training events, recruiting activities, and other employee morale or firm-wide initiatives)   Collaborate with Corps Team, functional departments  and others on special projects as needed   What You Bring Undergraduate degree with 2+ years  Executive Assistant  experience in  the  professional services  industry   (consulting or creative agency a plus)   Excellent communication and interpersonal skills — You’re  equally comfortable chatting with a new hire on their first day and a CEO client coming in to meet Senior Partners   Ability to pinpoint problems, find creative solutions and make decisions   Strong organization and time management skills   A genuine love of people and a belief that a great office environment makes a real difference   C omfort with ambiguity and the ability to adapt,  flex  and change directions given cir