Job Opportunities API

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve in a dual-capacity role: Executive Assistant and Office Lead for the Moncton Office .   This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful.   This is a hybrid position combining:   Executive Assistant & Strategic Partner to Senior Leaders   Office Leadership & Administration (primarily Moncton)   You will be responsible for ensuring our office operates at a best-in-class standard while also enabling senior executives to operate effectively, strategically, and at scale. This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.   K ey Responsibilities: Serve as the operational lead for the Canada office(s) ensuring a seamless and professional experience for employees, clients, and visitors. Office Operations & Facilities:   Oversee day-to-day office operations to ensure a smooth, high-functioning workspace   Act as primary liaison with building management, landlords, and service providers   Manage office vendors, maintenance, and facilities matters   Ensure compliance with workplace standards and health & safety requirements   Maintain oversight of supplies, equipment, and office needs   Workplace Experience:   Act as the first point of contact for guests and clients, ensuring a professional and welcoming environment   Oversee room bookings, shared spaces, and office logistics   Coordinate in-office events, leadership meetings, and high-traffic days   Support planning and execution of employee engagement and social events   Continuously improve the office environment and employee experience   Operational Coordination:   Partner with Talent, IT, Finance, and Operations teams to support onboarding, offboarding, and general office needs   Redirect invoices and correspondence appropriately   Support internal communications relating to office matters   Identify process improvements and implement scalable solutions as the company grows   Executive Support:     Provide high-level support to selected senior executives, combining operational execution with proactive, strategic partnership.   Complex calendar management across multiple time zones   Coordinate domestic and international travel   Prepare meeting materials, briefing documents, and presentations   Manage expense reporting and administrative documentation   Draft correspondence and internal communications   Strategic Partnership:   Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands   Support planning and tracking of key initiatives and business objectives   Help prepare leaders for meetings and client engagements   Maintain visibility into strategic priorities and ensure follow-through on action items   Serve as a discreet and highly confidential gatekeeper   Cros