Job Opportunities API

WHY JOIN IVO? Every civilization runs on the same infrastructure: agreements between people who don't fully trust each other. Sumerians pressed them into clay. Romans carved them into stone. We bury them in 80-page PDFs.   The way those agreements are reviewed hasn't changed in four thousand years - a human reads the whole thing and tries not to miss anything. We're building the AI that finally changes that. Ivo is the contract intelligence platform of choice for companies like Uber, Meta, Canva, IBM, and Shopify. We recently raised our Series B and have grown 800% over the last 12 months. ABOUT THE ROLE We’re hiring an Executive Assistant to support our CEO & co-founder. This is a pure EA role: calendar, travel, inbox, expenses, and the dozens of small things that make a CEO’s week run. It sits at the center of how Ivo operates. You’ll be the person who knows where the CEO needs to be, what he needs to read before he gets there, and what needs to happen the moment a meeting ends. The CEO’s calendar is a mix of customer meetings, board and investor work, recruiting, internal 1:1s, product reviews, and travel. The role is fast, varied, and high-trust. You’ll handle confidential information daily, make judgment calls on behalf of his time, and be the first line of defense for everything that hits his inbox or his door. This is an in-office role, five days a week, alongside the CEO and the rest of the SF team. We believe great work happens best when we’re together, and this role in particular only works in person. You’ll also work in collaboration with the Chief of Staff. The two of you together are the operating system around the CEO: the CoS owns strategic projects, prioritization, and follow-through, and you own the time, the logistics, and the day-to-day. The CEO is your primary partner. Over time, you may also provide support to other members of the executive team as the company grows. We’ll be thoughtful about scope: your bandwidth and judgment lead the way, and we won’t stretch you so thin that the CEO doesn’t come first. WHAT YOU’LL DO BE THE CONNECTIVE TISSUE - Coordinate with the leadership team, board, investors, customers, and candidates on the CEO’s behalf, with the polish those audiences expect. - Prep meeting materials and pre-reads, take notes when needed, and capture clear next steps. - Help host visitors in the SF office (customers, candidates, partners) so every touchpoint with Ivo feels considered. OWN THE CALENDAR - Manage the CEO’s calendar end to end: scheduling, rescheduling, prioritizing, and protecting time for the work that matters most. - Make hard trade-offs in real time. When two important things conflict, you make the call (or know exactly when to escalate). - Build the weekly cadence: standing 1:1s, leadership meetings, customer time, focus blocks, and recovery time after travel. RUN TRAVEL AND LOGISTICS - Book and manage all travel (flights, hotels, ground transport, on-site logistics) for a CEO who travels often, including domestic, international, and customer trips. - Build clean, complete itineraries. Anticipate what could go wrong and have a plan B before it does. - Handle expenses, receipts, and reimbursements promptly so nothing piles up. RUN THE INBOX - Triage the CEO’s inbox: surface what’s urgent, draft replies in his voice for routine items, and make sure nothing important slips through. - Track follow-ups and commitments, internal and external, and close the loop. MAKE THE SMALL THINGS INVISIBLE - Restaurant reservations, gifts, personal logistics that bleed into the workday, the dozens of one-off asks a week. You handle them quietly and well. - Spot patterns and quietly fix them. If something keeps going wrong, you build the system that prevents it. WHAT WE’RE LOOKING FOR - 3+ years supporting a CEO, founder, or senior executive in a fast-moving environment, such as a startup, top-tier consulting