Job Opportunities API

Louise Phillips Forbes, one of New York City's top real estate brokers, is seeking a highly organized and experienced Executive Assistant to support her and her dynamic team. This role is essential to ensuring the seamless day-to-day operation of the business, managing communication, calendar coordination, transaction support, and high-level administrative functions. We are looking for a candidate with 5+ years of experience in a similar role, ideally within the real estate industry, and a proven track record of thriving in fast-paced, high-volume environments. Familiarity with the tools and platforms used in modern real estate operations is a must. As Executive Assistant, you will: ·         Manage, prioritize and respond to incoming emails via Outlook. This includes handling inquiries, directing to the appropriate personnel or responding as Louise. ·         Provide administrative support to Louise, including transcription of dictations, texts & hand written notes, calendar management and scheduling appointments. ·         Assist in the preparation and organization of meetings and client reports. ·         Prepare and edit documents as required, like a REBNY Financial Statement, board package, vendor quotes, etc. ·         Maintain/organize online files, documents and records using One Drive, Box.com , Monday.com and Cloze. ·         Collaborate with various teams members to facilitate cross-functional communication and deal flow. ·         Provide end of day update to Louise with high level information of deal status and what is still outstanding for the day. ·         Handle confidential and sensitive information with discretion. ·         Occasionally travel to various Manhattan locations as needed.