Job Opportunities API

  Job Title: Executive Assistant Department: Admin Job Level: P2, Exempt   Position Description: The Executive Assistant (EA) is an operational partner within Ren’s shared administrative support pool, providing elevated executive support to assigned senior leaders across the organization. This role exercises independent judgment on matters of significance, proactively manages executive priorities without specific instructions or prescribed procedures, and serves as a trusted decision-maker for operational and administrative matters on behalf of assigned executives.                                                                                                                    As part of a shared EA model, this role requires the ability to independently assess competing priorities across multiple executives, make sound judgments about resource allocation and scheduling trade-offs, and take ownership of outcomes with minimal supervision. At least one EA in the pool is designated as the onsite presence at Ren’s Indianapolis headquarters, holding delegated authority for day-to-day office operations in addition to executive support.   The ideal candidate brings a collaborative spirit, excellent communication skills, and advanced proficiency with AI and modern productivity tools. They use judgment to anticipate needs and resolve issues proactively, build trusted working relationships across the organization, and operate with the ownership mindset of a true operational partner to senior leadership.   Duties & Responsibilities: Executive Calendar & Schedule Support: Manage calendars for assigned executives, making autonomous judgments about scheduling priorities, trade-offs, and time allocation. Resolve conflicts and competing demands without routine escalation, representing executives’ interests in scheduling decisions. Proactively identify calendar inefficiencies and implement improvements. Communication Support: Independently draft, finalize, and send correspondence on behalf of assigned executives, exercising judgment about tone, content, and appropriate response without requiring executive review for routine communications. Serve as a primary point of contact for internal and external stakeholders, making decisions about information sharing and escalation. Leverage AI-assisted drafting tools to maximize quality and efficiency. Meeting Coordination: Own end-to-end meeting preparation and follow-through with delegated authority to determine agenda priorities, structure pre-read materials, and support decisions about logistics. Capture, synthesize, and distribute action items, exercising judgment about appropriate follow-up, escalation, and accountability tracking without specific instructions from executives. Travel Arrangements: Manage complex, multi-leg domestic and international travel for assigned executives, exercising judgment on vendor selection, cost trade-offs, and contingency planning without requiring executive input on routine decisions. Anticipate travel needs, maintain preferred vendor relationships, and make real-time adjustments when disruptions occur. Ensure all arrangements align with company policy and executive preferences. AI-Assisted Productivity : Serve as an advanced practitioner of AI producti