Job Opportunities API

Title:  Executive and Program Assistant   Department:  SEO Scholars Miami   Report to:  Executive Director, SEO Scholars Miami     Compensation:  $22.89 - $26.96/hourly   FLSA:  Non-Exempt   Employee Type:  Full-Time, Regular   Location:  Miami, FL    Work Arrangement:  Hybrid - 3 days/week in the SEO office at  3401 N Miami Avenue, Miami, FL 33127   ABOUT SEO    Founded in 1963 during the Civil Rights Movement, SEO closes educational and career opportunity gaps for 7,000 ambitious young people annually.   SEO Scholars is a free, eight-year, academic program that transforms public high school students in New York City, San Francisco, North Carolina, and Miami into college graduates. SEO Scholars successfully educates and mentors students to and through college. 100% of Scholars are accepted into four-year colleges, 85% of Scholars graduate with a Bachelor’s degree, and 80% are first-generation college graduates. All are welcome to apply.   POSITION OVERVIEW   SEO Scholars Miami seeks a highly organized, proactive, and mission-driven Executive & Program Assistant to support both organizational leadership and day-to-day program operations. This role serves as a key administrative and operational partner to the Executive Director and program team, helping ensure the smooth execution of student programming, events, communications, scheduling, and stakeholder engagement.   The ideal candidate is detail-oriented, adaptable, relationship-focused, and passionate about educational equity and supporting young people on their path to and through college.   KEY RESPONSIBILITIES   Executive Support   Manage the Executive Director’s calendar, scheduling, and meeting coordination, including coordinating travel, logistics, and event-related scheduling; Act as a liaison between the Miami team members   Draft and edit emails, agendas, reports, meeting notes, and correspondence; Support preparation for board meetings, donor meetings, and external presentations   Develop strategies, trackers, and communications to ensure clarity, efficiency, and transparency across stakeholders   Prepare and reconcile monthly AMEX reports for the Executive Director and support budget monitoring   Perform administrative/clerical duties, taking memos, maintaining files, and organizing documents   Coordinate team communication and meetings; Assist with coordinating organizational and external meetings, and employee team building activities or special projects   Act as liaison between Board member executive office staff   Support cross-collaboration with Miami team and between other SEO teams   Support special projects and organizational initiatives as needed   Program Operations & Organizational Support   Provide administrative and operational support for the program, including virtual and in-person programming and events   Help coordinate program logistics including room reservations, materials, transportation, meals, and supplies for Scholar programming   Utilize Excel and Salesforce to maintain Scholar, family, volunteer, and partner data; Support onboarding and communication with students and families    Assist with collection and organization of forms, waivers, and program documents   Help manage the office and organize operational systems and administrative processes   In collaboration with Manager of Program Operations, assist with survey colle