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Document Control Lead

Luster National
CompanyLuster National
CategoryOperations & Admin
LocationQueens
RemoteOn-site (inferred)
EmploymentNot stated
LevelLead
SalaryNot stated by the employer
Posted9 May 2026
Last verified30 Jul 2026
SourceEmployer career page (greenhouse)
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Description
About the Position   We’re seeking a  Document Control Lead  t o support a large-scale aviation redevelopment program delivered within a complex public-sector infrastructure environment. This role focuses on maintaining accurate, timely, and compliant project documentation while also supporting the development, implementation, and standardization of program-level document control procedures, protocols, governance materials, etc.    This is a long-term, full-time, hybrid positi on (4 days per week onsite subject to change based on project requirements) location in Queens, NY.   Responsibilities  may include, but are not limited to, the following:   Support implementation and maintenance of program-wide document control protocols and standards.   Maintain accurate document naming conventions, metadata tagging, version control, and coding structures in alignment with project and program requirements.   Coordinate intake, processing, tracking, distribution, and archival of controlled documents including RFIs, submittals, drawings, specifications, meeting minutes, correspondence, and other project records.   Track deliverables and support coordination of document reviews between internal teams, consultants, contractors, and external stakeholders.   Prepare and maintain document control reports, logs, transmittals, and tracking dashboards.   Perform quality checks on document submissions to ensure compliance with established standards and procedures.   Support document retrieval activities for audits, executive reporting, project closeout, and stakeholder requests.   Provide user assistance and troubleshooting support within enterprise document management systems such as SharePoint and other EDMS platforms.   Support development and maintenance of document control governance materials including procedures, protocols, management plans, and Work Instruction Documents.   Assist with standardization and continuous improvement of document control workflows across projects and teams.   Support alignment of document control practices with program requirements, contractual obligations, and project closeout expectations .      Attributes   Excellent written communication skills with the ability to prepare clear, structured, and consistent governance documentation.   Strong attention to detail, organization, and document accuracy.   Ability to manage multiple priorities and deadlines in fast-paced, large-scale program environments.   Collaborative mindset that supports coordination across project teams, consultants, contractors, and stakeholders.   Strong problem-solving mindset with an interest in process improvement and operational consistency .   Minimum Qualifications   Bachelor’s degree in engineering, construction management, business administration, project management, or related field, or equivalent combination of education and experience.    5+ years of document control, or similar heavy civil infrastructure project role, experience on large, complex, heavy civil infrastructure projects.    Experience managing document versioning, metadata tagging, naming conventions, and controlled document workflows.   Experience supporting document control processes for RFIs, submittals, drawings, specifications, meeting minutes, and project correspondence.   Demonstrated experience preparing governance documentation such as procedures, protocols, management plans, guidance documents, or Work Instruction Documents.   Experience
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Document Control Lead — Luster National · Job Opportunities API