Job Opportunities API

Company Overview We are a growing construction company with a field team of 7 employees, focused on high-quality project delivery through a lean, efficient operating model. We are building a scalable remote operations team to support continued growth, and this role is at the center of that vision. We do not use Procore or similar enterprise platforms — we operate on QuickBooks, QuickBooks Time, Excel, Google Sheets, and Google Drive, and we expect our team to be highly proficient within these tools.   Position Overview We are seeking a highly organized, detail-oriented Remote Construction Project Manager to manage all off-site aspects of our construction projects. This role serves as the operational backbone of each project — supporting field teams by handling financial tracking, scheduling, subcontractor coordination, documentation, client communication, and process development. The ideal candidate brings a strong financial mindset, construction project experience, and the tech-savviness to build efficient systems and leverage modern tools including AI and automation.   Tools We Use •     QuickBooks — job costing and control •     QuickBooks Time (TSheets) — field team time tracking •     Excel / Google Sheets — budgeting, tracking, and reporting •     Google Drive / Microsoft Office — documentation and file management •     ChatGPT and AI tools — workflow improvement and efficiency •     Zapier or similar automation tools — process automation   Core Responsibilities   Financial Management & Job Costing •     Manage job costing within QuickBooks, ensuring all costs are accurately coded and tracked to the correct job •     Code invoices and maintain accurate cost records throughout each project lifecycle •     Maintain project budgets and forecasts in Excel with consistent budget vs. actual tracking •     Manage change orders from initiation through documentation and approval •     Generate financial reports, cost forecasts, and variance summaries for ownership review   Field Team Coordination & Time Tracking •     Ensure field team members log time accurately to the correct jobs in QuickBooks Time •     Monitor and audit time entries weekly, identifying and correcting missing or inaccurate records •     Coordinate with field leads to resolve discrepancies and maintain clean payroll-ready data •     Build accountability systems that reduce time tracking errors over time   Project Coordination & Scheduling •     Maintain project schedules and rolling 3-week lookaheads for all active projects •     Coordinate work sequencing to minimize delays and keep field teams moving efficiently •     Track project progress against schedule and flag risks proactively to ownership   Procurement & Subcontractor Management •     Solicit bids and manage the subcontractor onboarding process •     Issue subcontract agreements and track compliance with insurance, licensing, and documentation requirements •     Manage subcontractor performance and communication throughout project execution   Pre-Construction & Project Setup •     Assist with bidding support, permit applications, utility coordination, and site setup logistics •     Coordinate pre-construction approvals with stakeholders including municipalities, HOAs, and clients •     Ensure all necessary documentation and approvals are in place