Job Opportunities API

At Education Perfect, we're on a mission to maximise every student's potential through technology that empowers educators and inspires millions of students around the world. As our Business Operations Coordinator, you'll play a central role in keeping our business connected, organised and operating at its best. Reporting to the Chief Operating Officer, you'll partner closely with the CEO, COO and Senior Leadership Team to support key business operations, strategic initiatives and an exceptional employee experience across our global offices. This is much more than a traditional administration role. You'll own our travel and expense platform, coordinate business operations and help create welcoming, high-performing workplaces that enable our people to do their best work. You'll join a collaborative, purpose-driven team where your ideas are valued, your work has real impact and you'll have the opportunity to grow. If you thrive on variety, enjoy solving problems before they arise and love bringing order to complexity, we'd love to hear from you. What you will do Help EP to run smoothly Coordinate Education Perfect's business operating cadence, supporting the CEO and COO with key business rhythms including weekly operational meetings and trimesterly planning cycles Manage executive calendars and coordinate meeting logistics, including scheduling, room bookings, catering and follow-up actions Prepare presentations, dashboards, reports and business documentation that support planning, decision-making and business performance Maintain and continuously improve documentation for key business processes, ensuring information is accurate, accessible and up to date Support the coordination of business RFPs and tender submissions, ensuring documentation is completed accurately and deadlines are met Provide operational and administrative support across strategic business initiatives as required Coordinate leadership off-sites, planning sessions and company-wide meetings Support our executive leaders Provide high-quality executive support to the COO and wider executive team as required, helping them operate effectively day to day Manage calendars, travel arrangements, meeting coordination and administrative priorities Coordinate executive expenses and travel logistics Respond to ad hoc requests from senior leaders, proactively removing roadblocks and helping key priorities stay on track Own our travel and expense platform Own and manage Education Perfect's travel and expense platform, ensuring it is well maintained, optimised and delivers a great employee experience Act as the primary point of contact for all travel-related queries, managing the SaaS support channel, troubleshooting issues and escalating complex matters where required Support employees with travel bookings, travel policies and onboarding and offboarding within the platform Build a strong partnership with our SaaS account manager, managing vendor relationships, contract renewals, platform updates and ongoing service reviews Monitor travel spend, platform adoption and usage trends, providing insights and recommendations to improve efficiency and support budget management Create exceptional workplace experiences Act as the primary point of contact for our Dunedin office, ensuring it is welcoming, organised and running smoothly for employees and visitors Coordinate workplace operations across our global offices in partnership with local site coordinators, ensuring a consistent and positive employee experience Manage workplace vendors, office providers, lease renewals, workplace budgets and office relocations or fit-out projects where required Coordinate day-to-day workplace operations, including office access, room bookings, facilities maintenance and workplace amenities Act as the go-to person for workplace questions, feedback and office improvements, continually enhancing the employee experience Support employee onboarding and off