Job Opportunities API

Are you a  Bid Coordinator   searching for new experiences? As a leading Trane® independent office, Brady brings efficient, reliable, and secure building solutions throughout central and eastern North Carolina. We take pride in all we do and in our Associates which is why we offer competitive pay and compensation, benefits, growth opportunities, and more! Summary The Bid Coordinator is responsible for managing and coordinating commercial HVAC plan and specification opportunities from the initial document intake through tracking and follow up. This role serves as a central point of communication between Sales Engineers, contractors, and territory offices.  The bid Coordinator is responsible for ensuring timely and accurate processing of bid opportunity milestones, project documentation and communication of replacement equipment opportunities. The coordinator reviews mechanical plans and specifications, creates and maintains opportunities within Salesforce CRM, manages project files on a shared company network, and administers manufacturer warranty registrations and documentation. Essential Duties and Responsibilities (Other Duties may be assigned) Manage a high volume Microsoft Outlook inbox to support daily plan and specification bidding activities and inside sales replacement requests for proposals. Coordinate communication between sales engineers, project takeoff specialist, inside sales, HVAC contractors, and territory offices regarding bid day requests, project opportunity updates, and replacement proposals. Respond promptly to inquiries and ensure all bid-related information is distributed to appropriate stakeholders. Track bid deadlines and assist in ensuring project opportunities are addressed within required timeframes. Support sales teams by providing project information, updates, and documentation throughout the sales cycle. Plan and Specification Review Download, organize, and review mechanical drawings, specifications, and project documents from bidding platforms, contractor portals, and customer provided sources. Analyze project plans and specifications to identify equipment requirements and potential sales opportunities. Extract relevant project information including bid dates, project scope, equipment schedules, engineer of record, contractors, and project contacts. Maintain accurate project records and documentation for sales and estimating teams. Salesforce CRM Management Create and maintain project opportunities within Salesforce CRM. Enter opportunity product details, partner information, bid dates, and opportunity milestones. Ensure CRM data integrity by maintaining accurate and complete project records. Monitor opportunity status and provide updates via reporting to sales engineers and management as projects progress.   Document & File Management Organize and maintain plan and specification files on the company’s local server network. Ensure project drawings, specifications, addenda, and related documents are properly stored and easily accessible. Maintain consistent file naming conventions and folder structures. Archive completed and inactive projects according to company procedures. Warranty Program Administrator Process Mitsubishi Electric VRF extended warranty registrations using the manufacturer's software platform. Verify equipment and project information for accuracy prior to warranty submission. Maintain records of warranty registrations and related documentation.   Administrative Support Assist with generating reports, project tracking logs, and sales activity documentation. Support departmental initiatives related to process improvement and workflow efficiency. Perform other administrative and project coordination duties as assigned.   Teamwork Demonstrate and promote a spirit of cooperation and teamwork throughout the Company Continually look f