Job Opportunities API

Admin Executive Assistant (Operations, Compliance & ITAD Support) – Remote Executive Support | Operations Coordination | Compliance | CRM | ITAD Position Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, we’re hiring on behalf of one of our clients for an Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within a structured IT Asset Disposition (ITAD) environment. This is not a traditional administrative support role. It’s a high-trust, execution-focused position where operational accuracy and attention to detail are critical. You’ll serve as the operational backbone that keeps documentation organized, workflows moving, and leadership focused on high-value priorities. You’ll work closely with leadership, operations teams, clients, and compliance stakeholders to ensure every task, record, and workflow is completed accurately and on time. If you’re highly organized, naturally detail-oriented, and take ownership of your work from start to finish, this role is built for you. What You’ll Own Executive & Administrative Coordination Manage executive calendars, meetings, and scheduling across multiple stakeholders. Coordinate communication between leadership, clients, vendors, and internal teams. Prepare meeting agendas, notes, and follow-up action items. Anticipate leadership needs and proactively manage priorities. Ensure deadlines, tasks, and follow-ups are completed without delays. Documentation & Compliance Support Maintain organized, audit-ready documentation across operational systems. Support compliance-sensitive workflows within ITAD operations. Ensure records remain: Accurate Complete Properly documented Securely stored Maintain documentation consistency across Google Workspace, Slack, CRM platforms (Salesforce or similar), and operational tracking systems. Assist with audit preparation and compliance documentation. Operational Tracking & Quality Control Track: Client onboarding progress Internal operational tasks Documentation updates Workflow milestones Review records to identify inconsistencies across: Dates Names Scheduling Documentation Data entry Validate information before execution to minimize operational and compliance risks. Proactively identify process gaps and recommend improvements. Systems & Records Management Maintain clean, organized operational systems and records. Ensure documentation remains: Searchable Accessible Consistent Audit-ready Improve filing structures and operational workflows to support long-term efficiency. Requirements Must-Have Qualifications Experience 3+ years of experience in: Executive Assistant Administrative Assistant Virtual Assistant Operations Support Executive Operations Core Skills Strong experience with: Google Workspace Slack CRM platforms (Salesforce or similar) Excellent written and verbal English communication skills. Exceptional attention to detail and organizational skills. Ability to work independently with minimal supervision. Strong problem-solving abilities and operational judgment. High level of professionalism, discretion, and confidentiality. Nice to Have Experience in: ITAD (IT Asset Disposition) Compliance-heavy industries Operations-focused organizations Experience supporting: Founders Executives Leadership teams Familiarity with: Audit preparation Compliance workflows Client onboarding Operational tracking systems What Makes You a Strong Fit Highly detail-oriented with exceptional organizational skills. Naturally notices inconsistencies and resolves them proactively. Structured, process-driven, and execution-focused. Excellent communicator with strong follow-through. Comfortable managing multiple priorities in a fast-paced environment. Maintains professionalism