Job Opportunities API

Admin Executive Assistant (Operations, Compliance & ITAD Support) Job Type: Full-Time, Remote Working Hours: U.S. Business Hours About the Role At Pavago, one of our clients is hiring a highly organized and detail-oriented Admin Executive Assistant to support operations, compliance workflows, client onboarding, and executive coordination within an IT Asset Disposition (ITAD) environment. This is more than a traditional administrative support role. You’ll serve as a critical operational partner, helping ensure workflows remain organized, compliant, accurate, and fully documented. You will support: Executive coordination Compliance documentation Client onboarding Workflow tracking Records management Operational communication This role is ideal for someone who thrives in structured environments, notices inconsistencies quickly, and takes ownership of tasks from start to finish. Key Responsibilities Administrative Coordination & Scheduling Manage executive calendars, scheduling, and meeting logistics. Coordinate communication between: Leadership Clients Operations teams Vendors Anticipate operational needs and help protect leadership bandwidth. Ensure tasks, deadlines, and follow-ups are completed on time. Documentation & Compliance Support Maintain organized, audit-ready documentation. Support compliance-sensitive workflows within ITAD operations. Ensure records remain: Accurate Complete Properly documented Securely stored Work within: Google Workspace Slack Salesforce or similar CRM platforms Operational tracking systems Maintain consistency across all documentation and records. Operational Tracking & Quality Control Track: Client onboarding progress Operational workflows Internal updates Documentation changes Review records for inconsistencies involving: Dates Names Schedules Onboarding information Documentation accuracy Validate information before execution to minimize operational risk. Support quality control initiatives through proactive review and follow-up. Systems & Records Management Maintain organized systems and documentation across operational platforms. Keep records: Searchable Accessible Audit-ready Improve workflow organization and documentation processes where possible. Ensure operational systems remain reliable and scalable. Requirements Experience 3+ years of experience in: Executive Assistant roles Administrative Assistant roles Operations Support positions Virtual Assistant roles Compliance-focused administrative environments Core Skills Strong experience with: Google Workspace Slack CRM systems (Salesforce or similar) Exceptional organizational and documentation skills. Strong written and verbal English communication. Ability to work independently with minimal supervision. Strong attention to detail and operational follow-through. High level of professionalism and confidentiality. Core Competencies Structured and process-driven mindset. Strong operational discipline. Proactive communication and coordination skills. Ability to manage multiple priorities accurately. Strong problem-solving and quality-control capabilities. Preferred Qualifications Experience in: ITAD environments Compliance-heavy industries Operations-focused organizations Experience supporting: Founders Executives Leadership teams Familiarity with: Audit preparation Compliance workflows Client onboarding Operational tracking systems What Makes You Successful You are highly detail-oriented and process-driven. You identify mistakes and inconsistencies quickly. You take ownership and ensure tasks are fully completed. You thrive in structured operational environments. You remain professional under pressure. You proactively solve problems instead of waiting for direction. Typical Day Coordinate schedules and operational workflows. Maintain audit-read