Job Opportunities API

About Us We are a nationally recognized, award-winning social media marketing agency specializing in the multifamily residential sector. We provide social media strategy, branding, and digital advertising services to property management companies and multifamily housing clients across the US and Canada. With over 15 years in the industry and a strong track record of delivering measurable results for hundreds of clients, we operate in a fast-moving, creative environment where accuracy and operational excellence directly support client success. About the Role We are looking for a detail-oriented and operationally sharp Accounting Assistant to support the billing and compliance functions of a fast-moving creative agency. This is an operational support role, not a financial reporting position. The primary function is translating Asana task requests into accurate QuickBooks Online billing actions — managing recurring invoices, onboarding and offboarding clients in QBO, and keeping billing records current and accurate on a same-day basis. Financial statement preparation, month-end close, journal entries, and balance sheet reconciliation remain with the Controller. What this role owns is the daily billing workflow — and it owns it completely. The right candidate is highly accurate, fast to learn new systems and SOPs, and communicates proactively without needing to be prompted. What This Role Is — And Is Not THIS ROLE IS: a billing-focused, operationally driven accounting support position requiring advanced QBO proficiency, strong attention to detail, and confident async communication THIS ROLE IS NOT: a financial reporting, journal entry, month-end close, or balance sheet reconciliation role — those responsibilities remain with the Controller Key Responsibilities Daily Billing Operations — Primary Function The majority of each workday centers on the Asana-to-QBO workflow. Monitor the Asana task queue throughout the day and convert billing requests into completed QBO actions on a same-day basis Review, update, and reconcile recurring invoices in QBO based on Asana task instructions Maintain foreign currency conversion rates for international client invoicing and ensure rates are current and accurately applied Communicate task completions, open items, and flags to the Controller via Slack in a proactive, organized manner Adhere to agency-specific billing SOPs with precision and consistency, asking questions early rather than assuming QuickBooks Online — Recurring Invoice Management Create and manage recurring invoice schedules for active clients Edit invoice amounts, billing dates, and service descriptions as directed Review scheduled invoices before they send and flag any discrepancies or missing information Ensure all invoice records reflect current client agreements, rates, and billing terms Client Lifecycle Billing Management Onboard new clients in QBO — set up customer records, billing schedules, and initial recurring invoices accurately and completely Offboard departing clients — deactivate recurring invoices, confirm final billing accuracy, and close records cleanly Update existing client billing details as changes occur — service adjustments, rate changes, and payment term updates Maintain organized and audit-ready client billing records across all active accounts Tax Support Prepare and submit sales tax returns to applicable state agencies on the required filing cadence Maintain a sales tax filing calendar to ensure no deadlines are missed Monitor multi-state tax nexus obligations and flag any new exposure or compliance questions to the Controller Foreign Currency Tracking Track and reconcile foreign currency transactions for international client accounts Maintain currency conversion logs and ensure accurate application of rates across invoices and records Credentialing & Compliance Maintain active compliance status across all applicable